RELEASE AND ASSUMPTION OF RISK
I acknowledge that I intend to undertake an organized activity with Maritime World Expeditions (part of Arista E. Holden, Inc, S-Corp) and that in order to do this I will need to involve myself in related aspects of such activity including, but not limited to special travel, risks of various kinds and degrees, differing living conditions and foods, a variety of interpersonal interaction and close-quarter conditions, varying types of medical risks, hazards, availability of medical care and support, and differing weather conditions and any risks that may come of such. In consideration of, and as payment for, the right to participate in such activities, services or food arranged for me by Maritime World Expeditions, I have and hereby assume all the associated risks and conditions involved with such activities and shall hold Maritime World Expeditions, its officers, agents, and employees harmless from any and all liability, actions, causes of action, debts, claims and demand of any kind and nature whatsoever which I now have or which may arise out of or in connection with my tour or participation in any other activities arranged for me by Maritime World Expeditions. The terms hereof shall serve as a release and assumption of risk for my heirs, executors and administrators and for all members of my family, including any minors accompanying me. The limitations and exclusions of liability set out in this Contract apply to the maximum extent permitted by applicable law and survive termination of the Contract for whatever reason.
CLIENT AGREEMENT
• The tour leader(s) is responsible for the general logistics of the tour including, but not limited to, the choice of team support, housing, and any change of activities. During the tour, the leader may assist clients on certain aspects of the adventure/activity, or may delegate such provision of assistance to staff members, agents or servants, or third-party support. The leader, assistant, or any other adventure personnel as identified herein will demonstrate reasonable procedures and/or safety information required for the tour or activity. The Client is expected to fully understand these instructions and procedures and comply with them at all times during the tour or activity. It is the Client’s responsibility to immediately notify the tour leader and/or those support staff identified herein if they do not fully understand any and all instructions and procedures that have been explained to them by tour personnel.
• The Client understands that they may have to deal with hostile environments including, but not limited to, changes in temperature, weather, terrain, government action or culture. Dangers and medical problems may occur which are linked with the risks associated with the Client’s tour. This environment and living closely in a small group may generate stress problems for the Client. Maritime World Expeditions shall not be held liable or responsible for any instances laid out in the foregoing paragraph.
• The team leader or any person as so delegated by the team leader to do so may in the interest of safety request the participants to stop any activity, or in such circumstances as required, terminate the entirety of the tour at any time.
• The Client has filled in all relevant forms and documents truthfully and agrees to the Release and Assumption of Risk.
• You have read all the information supplied to you including the Terms and Conditions and have accepted them without qualification.
• Applicant shall be responsible for making all travel arrangements to and from the originating city, i.e. they shall be solely responsible for all costs, bookings and other transportation related arrangements to and from the city or location from which the adventure begins. Alternatively, if the Applicant wishes Maritime World Expeditions to make such arrangements, they should notify Maritime World Expeditions of the request in writing via email. Maritime World Expeditions receipt of such notification shall not create an obligation of Maritime World Expeditions to comply with the request, and Maritime World Expeditions shall bear no costs (damage or otherwise) associated with either arranging travel that is not within the scope and costs of the advertised tour, or the rejection of the applicant’s request.
TERMS AND CONDITIONS
These are the terms and conditions which will apply to your booking. By booking an adventure you agree to be bound to all terms and conditions. Your signature, and/or checking the ‘agree to terms’ box on the form provided on the Maritime World Expeditions website confirms that you have read and agree to the Terms and Conditions on this form, and that you understand that these terms apply to all in your party (if multiple names appear on the attached invoice).
GENERAL STATEMENT
All persons who intend to make a booking, have sent in an application or deposit, have paid for a booking in any amount (partial or full), and/or will or have begun or completed a tour with Maritime World Expeditions have carefully read and understand the Terms and Conditions. By making a booking by telephone, or on the website www.maritimeworldexpeditions.com, or by email, or sent mail to Maritime World Expeditions, you accept on behalf of yourself and all those named on the booking including minors and person with disabilities to be bound by these Terms and Conditions. No persons shall be deemed to have booked a tour and Maritime World Expeditions shall not assume any obligations and/or liability until timely receipt of the Applicant’s properly completed and executed Application Documents, and the deposit Prior to a proper and timely booking, Maritime World Expeditions reserves the right to increase or decrease any and all prices. Maritime World Expeditions, its affiliates, agents and representatives reserve the right to decline any booking at their discretion. The person or persons named on the booking are hereinafter referred to as the “Client”. All bookings are made with Maritime World Expeditions, however Maritime World Expeditions may utilize the service of agents, affiliates and/or third-party suppliers for various services provided for or associated with your adventure. These Terms and Conditions shall constitute the entire agreement between Maritime World Expeditions and the Client relating to the subject matter herein, and shall constitute a binding agreement. The service to be provided is/are the tour(s) referred to in the booking confirmation.
CONDITIONS OF CARRIAGE
Carriage by road, air or by sea is subject to the individual carriers conditions. Maritime World Expeditions’ liability for death, and/or personal injury, and/or loss of and/or damage to luggage may be limited by the conditions in this agreement, international conventions, treaties, or any applicable law including the Athens, Warsaw or Montreal Conventions.
The Client acknowledges and understands that their adventure may be to a destination that is remote, isolated, and far removed from medical care facilities. Medical facilities vary from country to country and Maritime World Expeditions makes no representations and gives no warranties in relation to the standard of such treatment. The Client agrees and acknowledges the risks, dangers, and limited availability or lack of any medical care associated with such travel and, together with all limitations of liability found in this document absolve Maritime World Expeditions of any liability of such risks, dangers and failure to provide medical care.
The Client understands the honest completion of the medical information will assist all concerned in an emergency situation. In the event there is a dispute between Maritime World Expeditions and the Client in regard to the Client’s physical or mental suitability for a tour, the matter will be referred to a medical professional at the Client’s expense.
Maritime World Expeditions must be notified in writing at the time of booking of any medical conditions, pregnancy, physically or mentally challenged conditions or disabilities which may affect fitness to travel. Maritime World Expeditions shall not be held liable for the Client’s failure to notify Maritime World Expeditions of any such conditions, and the Client assumes all risk for failure to disclose all aforementioned medical conditions. The Client’s failure to notify Maritime World Expeditions of such conditions may result in the client being refused travel, in the case, that results in cancellation, 100% of the cancellation fees are the responsibility of the Client. Some tours may be unsuitable for Clients due to age, mobility, pregnancy or physical or mental conditions. It is the Client’s responsibility to check prior to booking. Maritime World Expeditions may refuse to carry pregnant women over 24 weeks or Clients with certain mental or physical conditions. Maritime World Expeditions is not required to provide any special facilities unless it has been agreed to do so in writing. Maritime World Expeditions will do its best to meet Clients special requests including dietary, but such requests do not form part of the Contract and therefore the Maritime World Expeditions is not liable for failing to provide these requests.
CURRENCY
Maritime World Expeditions sells its tours in United States Dollars (USD).
BOOKING DEPOSIT
A non-refundable deposit should be sent to Maritime World Expeditions at the time of booking. Some adventures may require a higher deposit or full payment at the time of booking. If deposit is different from that outlined in this clause, Maritime World Expeditions will notify the Client of this requirement at the time of booking and detailed on the Payment Invoice.
FINAL PAYMENT AND ACCEPTANCE OF BOOKING
Final Payment: Acceptance of the Client’s booking shall be confirmed in writing by Maritime World Expeditions. Please refer to the confirmation invoice and/or confirmation email for details regarding final payment. Payment of the balance of the tour is 30 days. If full payment is not received by the due date, then rates and adventure space cannot be guaranteed and Maritime World Expeditions has a right to cancel your adventure and keep any and all Client deposits. If a booking is made 30 days or less before the departure date of the first service booked, then the full payment amount is payable at the time of application and booking; failure to remit the full amount shall deem the tour voidable by Maritime World Expeditions as it was not properly booked by the Client.
Client Details: In order for Maritime World Expeditions to confirm and guarantee the Client’s travel arrangements, the Client must provide all Client details with their final invoice payment as per the dates specified in the specific tour application. If the Client does not provide all details 30 days or more before departure, unless specified with a Maritime World Expeditions representative, a fee of $250 USD will be charged to the Client. In the event where client details have not been received by Maritime World Expeditions 30 days prior to the Client’s adventure departure, Maritime World Expeditions reserves the right to treat the adventure as cancelled and the participant acknowledges that their spot on the tour will be forfeited, and full penalties will apply. Client detail requirements may vary by tour.
Traveling with Children: The minimum age for Clients traveling on a tour is based on the tour chosen. An adult over the age of 21 must accompany every 2 children under the age of 18. All inquiries with respect to children are subject to review and approval by Maritime World Expeditions, which maintains and reserves the right to restrict the number of travelers under the age of 18 on adventures. If the adult accompanying the child is not the child’s parent, then a “Parental Consent Guardianship Form” must be signed by the parent or legal guardian and received by Maritime World Expeditions prior to departure.
Credit Card Charges: Maritime World Expeditions shall not be responsible for any charges applied to credit card transactions and shall not refund or return any fees by third parties as incurred during the transaction of the tour cost.
CANCELLATION / TERMINATION OF TOUR
Maritime World Expeditions reserves the right to cancel any adventure for any reason, but will not cancel an adventure less than 30 days before departure except for force majeure, for local permitting issues or any other reasonable concern. When a tour is cancelled by Maritime World Expeditions, the Client may choose between a full refund of all monies paid, or, if offered in the sole discretion and option of Maritime World Expeditions, any alternative tour offered by Maritime World Expeditions at no extra cost to the Client except for the balance required for the specific expedition, if the alternative tour is more expensive than the one the Client originally signed up for. Maritime World Expeditions is not responsible for any direct, incidental, consequential damages, expenses or losses that the Client may have incurred as a result of the booking including, but not limited to, visas, vaccinations, non-refundable flights or rail, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment and opportunity. If the alternative adventure chosen is of a lower value than that originally booked, then the Client is entitled to a refund of the price difference. If the Client is offered a refund but requests an alternative tour of a higher value than that originally booked, then the Client must pay the difference in price. Where a significant element of the adventure cannot be provided, Maritime World Expeditions will make suitable alternative arrangements for the continuation of the adventure. If it is not possible to provide a suitable alternative or the Client reasonably rejects any suitable alternatives, Maritime World Expeditions will provide the Client a refund of unused tour portions.
UNUSED SERVICES.
There will be no discounts or monies refunded for missed or unused services, including the Client’s voluntary or involuntary termination/departure from adventure, which includes but is not limited to sickness, death of a family member etc, late arrival on the adventure, or premature departure either voluntarily or involuntarily.
PRICES AND SURCHARGES.
No price increases will be made to a booking 30 days or less before departure. Maritime World Expeditions reserves the right to impose surcharges (price increases) up to 30 days before departure due to unfavorable changes in exchange rates, increases in air fares or other transportation/fuel costs, increases in local operator costs, taxes, or if government action should require us to do so. Maritime World Expeditions will absorb 15% of any such surcharge. If the surcharge/price increase is for more than 15% then the remainder will be charged. If any surcharge results in an increase of more than 30% of the adventure cost, excluding insurance premiums, the Client may cancel the booking within 14 days of notification of the surcharge and obtain a full refund of all monies paid to Maritime World Expeditions (excluding Adventure Cancellation Insurance Premiums and/or flights). All cancellation requests shall be received in writing via email with a reply from Maritime World Expeditions.
CHANGES.
Changes made by Maritime World Expeditions: While Maritime World Expeditions will endeavor to operate all tours as advertised, reasonable changes in the itinerary may be made where deemed necessary or advisable by Maritime World Expeditions. If Maritime World Expeditions makes a major change, Maritime World Expeditions will inform the Client as soon as reasonably possible if there is sufficient time before departure. When a major change is made the Client may choose between accepting the change, obtaining a full refund of all monies paid to Maritime World Expeditions (excluding Trip Cancellation Insurance Premiums and/or flights) or accepting any alternative tour offered by Maritime World Expeditions. The definition of a major change is deemed to be a change affecting at least one in three full adventure days of the itinerary. If the major change is due to force majeure or unforeseen circumstances no compensation is payable. Some changes to the itinerary may happen on adventure as a result of unforeseen circumstances or local situations. Any changes made to alter the itinerary as a result will be made with full authority of the Trip Leader and any direct or indirect cost incurred as a result will be the responsibility of the Client.
Transfer to another departure (by Client): A transfer from one adventure to another can only be made more than 90 days before departure date and only if approved in writing by Maritime World Expeditions. If such a request is accepted by Maritime World Expeditions, Maritime World Expeditions reserves the right to charge up to the deposit amount of the first booked adventure. Any request to transfer received less than 90 days before departure will not normally be accepted. In this case the Client must cancel the booking and then re-book on another adventure. The Client may only transfer the booking to a departure date in the current season and may not transfer the booking to future seasons. Any such transfers will be regarded as cancellations and cancellation fees will apply.
Transfer of name: If the Client is prevented from traveling on the adventure booked by circumstances such as those which would permit a claim on a standard cancellation insurance policy, the booking may be transferred to another person, provided they meet all the requirements relating to that adventure and have read, understood and agree to the Terms and Conditions of this contract. More than 90 days before departure, up to the deposit amount of the adventure will apply. Within 90 days name transfers are not permitted.
Amendments: Any amendments to a file within 90 days of a departure will depend on availability and will be on a request basis. Any extra costs incurred for making the change will be charged to the client’s final balance.
ACCEPTANCE OF RISK.
I understand traveling with Maritime World Expeditions may involve risks (and rewards) above and beyond those encountered on a more conventional holiday, and that I am undertaking an adventure trip with inherent dangers. I understand I am traveling to geographical areas where, among other things, the standard of accommodation, transport, safety, hygiene, cleanliness, medical facilities, telecommunications and infrastructure development may not be of the standard I am used to at home or would find on a conventional trip or holiday. I have read and understood the Maritime World Expeditions information literature and documents for this adventure I am undertaking and have provided details of any pre-existing medical conditions I may have to Maritime World Expeditions representatives. I accept these risks and obligations and I fully assume the risks of travel. I fully and forever release and discharge Maritime World Expeditions and all other related, affiliated, associated or otherwise connected corporations, partnerships, individuals and other entities and all of their respective officers, directors, employees, contractors, agents, successors and assigns (collectively, the “Releasees”) from any and all costs (including, without limitation, actual legal costs), claims, demands, actions, causes of action and liabilities whatsoever for any and all losses, damages, death or injuries to persons or loss of property, which may be sustained by me in connection with or in any way relating to this trip, due to any cause or reason whatsoever including, without limitation, the reckless, willful or negligent actions or omissions of the Releasees or any other person or persons. Optional Activities: I understand during my trip there may be opportunities to undertake activities, which do not form part of the itinerary. I understand Maritime World Expeditions makes no representations about the safety or quality of the activity, or the standard of the independent operator running it. I also understand Maritime World Expeditions is in no way responsible for my safety should I elect to enter into such optional activities. With full knowledge of the above, I may still elect to partake in the activity, and if I do so, I assume full responsibility for any risks involved, and the waiver and release of the Releasees set out in the foregoing paragraph shall apply to such optional activities.
AUTHORITY ON TOUR.
By booking with Maritime World Expeditions, the Client agrees to abide by the authority of the tour leader or Maritime World Expeditions representative. The Client must at all times strictly comply with the laws, customs, foreign exchange and drug regulations of all countries visited. If the Client is affected by any condition, medical or otherwise, that might affect other people’s enjoyment of the adventure, the Client must advise Maritime World Expeditions at the time of booking. Should the Client fail to comply with the above or commit any illegal act when on the adventure or, if in the opinion of the adventure leader, the Client’s behavior is causing or is likely to cause danger, distress or annoyance to others Maritime World Expeditions may terminate that Client’s travel arrangements without any liability on Maritime World Expeditions’ part and the Client will not be entitled to any refund for unused or missed services or costs incurred resulting from the termination of the travel arrangements.
TRAVEL DOCUMENTS.
The Client must be in possession of a valid passport required for entry, departure and travel through each destination point along the itinerary of the adventure, (passport must be valid 6 months past the return date), all visas, permits, and certificates including vaccination certificates, insurance policies required for the whole of the journey. The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the adventure and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by Maritime World Expeditions regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client, and Maritime World Expeditions is not responsible for any errors or omissions as to the information provided.
To expedite the issuing of Maritime World Expeditions travel documents please note that all adventure related travel documents such as vouchers, itineraries and invoices will be sent via email once full payment has been received by Maritime World Expeditions. Maritime World Expeditions reserves the right to impose a fee for those Clients who wish to receive paper documents.
FORCE MAJEURE.
Maritime World Expeditions shall not be liable in any way to the Client for death, bodily injury, illness, damage, delay or other loss or detriment to person or property, or financial costs both direct and indirect incurred, or for Maritime World Expeditions’ failure to commence, perform and/or complete any duty owed to the Client if such death, delay, bodily injury (including emotional distress or injury), illness, damage or other loss or detriment to person or property is caused by a Force Majeure Event. Force Majeure Event’s are defined as one whose occurrence was not reasonably foreseeable at the time of entering into this Contract and which is beyond a party’s reasonable control. Such events include but are not limited to, an Act of God, war or war like operations, terrorist activities or threat thereof, civil commotions, labor difficulties, whether or not Maritime World Expeditions is a party thereto, interference by authorities, political disturbance, howsoever and wheresoever any of the same may arise or be caused, riot, insurrection and government restraint, fire, extreme weather or any other cause whatsoever beyond the reasonable control of Maritime World Expeditions.
INSURANCE.
It is mandatory that all Clients obtain travel insurance with a minimum medical coverage of $200,000 USD while travelling with Maritime World Expeditions and this insurance must cover personal injury, medical expenses, repatriation expenses, and evacuation expenses. Clients must be able to provide proof of their insurance purchase and adequate coverage as per the required amounts above if requested by the Trip Leader. It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client. Maritime World Expeditions shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen, are not subject to reimbursement by Maritime World Expeditions. Losses due to ordinary wear and tear or Force Majeure events are not reimbursable. Maritime World Expeditions does not accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by Maritime World Expeditions including, but not limited to, hotels, pensions, campsites, homestays, vessels, vehicles, or any other mode of transportation.
I acknowledge that I intend to undertake an organized activity with Maritime World Expeditions (part of Arista E. Holden, Inc, S-Corp) and that in order to do this I will need to involve myself in related aspects of such activity including, but not limited to special travel, risks of various kinds and degrees, differing living conditions and foods, a variety of interpersonal interaction and close-quarter conditions, varying types of medical risks, hazards, availability of medical care and support, and differing weather conditions and any risks that may come of such. In consideration of, and as payment for, the right to participate in such activities, services or food arranged for me by Maritime World Expeditions, I have and hereby assume all the associated risks and conditions involved with such activities and shall hold Maritime World Expeditions, its officers, agents, and employees harmless from any and all liability, actions, causes of action, debts, claims and demand of any kind and nature whatsoever which I now have or which may arise out of or in connection with my tour or participation in any other activities arranged for me by Maritime World Expeditions. The terms hereof shall serve as a release and assumption of risk for my heirs, executors and administrators and for all members of my family, including any minors accompanying me. The limitations and exclusions of liability set out in this Contract apply to the maximum extent permitted by applicable law and survive termination of the Contract for whatever reason.
CLIENT AGREEMENT
• The tour leader(s) is responsible for the general logistics of the tour including, but not limited to, the choice of team support, housing, and any change of activities. During the tour, the leader may assist clients on certain aspects of the adventure/activity, or may delegate such provision of assistance to staff members, agents or servants, or third-party support. The leader, assistant, or any other adventure personnel as identified herein will demonstrate reasonable procedures and/or safety information required for the tour or activity. The Client is expected to fully understand these instructions and procedures and comply with them at all times during the tour or activity. It is the Client’s responsibility to immediately notify the tour leader and/or those support staff identified herein if they do not fully understand any and all instructions and procedures that have been explained to them by tour personnel.
• The Client understands that they may have to deal with hostile environments including, but not limited to, changes in temperature, weather, terrain, government action or culture. Dangers and medical problems may occur which are linked with the risks associated with the Client’s tour. This environment and living closely in a small group may generate stress problems for the Client. Maritime World Expeditions shall not be held liable or responsible for any instances laid out in the foregoing paragraph.
• The team leader or any person as so delegated by the team leader to do so may in the interest of safety request the participants to stop any activity, or in such circumstances as required, terminate the entirety of the tour at any time.
• The Client has filled in all relevant forms and documents truthfully and agrees to the Release and Assumption of Risk.
• You have read all the information supplied to you including the Terms and Conditions and have accepted them without qualification.
• Applicant shall be responsible for making all travel arrangements to and from the originating city, i.e. they shall be solely responsible for all costs, bookings and other transportation related arrangements to and from the city or location from which the adventure begins. Alternatively, if the Applicant wishes Maritime World Expeditions to make such arrangements, they should notify Maritime World Expeditions of the request in writing via email. Maritime World Expeditions receipt of such notification shall not create an obligation of Maritime World Expeditions to comply with the request, and Maritime World Expeditions shall bear no costs (damage or otherwise) associated with either arranging travel that is not within the scope and costs of the advertised tour, or the rejection of the applicant’s request.
TERMS AND CONDITIONS
These are the terms and conditions which will apply to your booking. By booking an adventure you agree to be bound to all terms and conditions. Your signature, and/or checking the ‘agree to terms’ box on the form provided on the Maritime World Expeditions website confirms that you have read and agree to the Terms and Conditions on this form, and that you understand that these terms apply to all in your party (if multiple names appear on the attached invoice).
GENERAL STATEMENT
All persons who intend to make a booking, have sent in an application or deposit, have paid for a booking in any amount (partial or full), and/or will or have begun or completed a tour with Maritime World Expeditions have carefully read and understand the Terms and Conditions. By making a booking by telephone, or on the website www.maritimeworldexpeditions.com, or by email, or sent mail to Maritime World Expeditions, you accept on behalf of yourself and all those named on the booking including minors and person with disabilities to be bound by these Terms and Conditions. No persons shall be deemed to have booked a tour and Maritime World Expeditions shall not assume any obligations and/or liability until timely receipt of the Applicant’s properly completed and executed Application Documents, and the deposit Prior to a proper and timely booking, Maritime World Expeditions reserves the right to increase or decrease any and all prices. Maritime World Expeditions, its affiliates, agents and representatives reserve the right to decline any booking at their discretion. The person or persons named on the booking are hereinafter referred to as the “Client”. All bookings are made with Maritime World Expeditions, however Maritime World Expeditions may utilize the service of agents, affiliates and/or third-party suppliers for various services provided for or associated with your adventure. These Terms and Conditions shall constitute the entire agreement between Maritime World Expeditions and the Client relating to the subject matter herein, and shall constitute a binding agreement. The service to be provided is/are the tour(s) referred to in the booking confirmation.
CONDITIONS OF CARRIAGE
Carriage by road, air or by sea is subject to the individual carriers conditions. Maritime World Expeditions’ liability for death, and/or personal injury, and/or loss of and/or damage to luggage may be limited by the conditions in this agreement, international conventions, treaties, or any applicable law including the Athens, Warsaw or Montreal Conventions.
The Client acknowledges and understands that their adventure may be to a destination that is remote, isolated, and far removed from medical care facilities. Medical facilities vary from country to country and Maritime World Expeditions makes no representations and gives no warranties in relation to the standard of such treatment. The Client agrees and acknowledges the risks, dangers, and limited availability or lack of any medical care associated with such travel and, together with all limitations of liability found in this document absolve Maritime World Expeditions of any liability of such risks, dangers and failure to provide medical care.
The Client understands the honest completion of the medical information will assist all concerned in an emergency situation. In the event there is a dispute between Maritime World Expeditions and the Client in regard to the Client’s physical or mental suitability for a tour, the matter will be referred to a medical professional at the Client’s expense.
Maritime World Expeditions must be notified in writing at the time of booking of any medical conditions, pregnancy, physically or mentally challenged conditions or disabilities which may affect fitness to travel. Maritime World Expeditions shall not be held liable for the Client’s failure to notify Maritime World Expeditions of any such conditions, and the Client assumes all risk for failure to disclose all aforementioned medical conditions. The Client’s failure to notify Maritime World Expeditions of such conditions may result in the client being refused travel, in the case, that results in cancellation, 100% of the cancellation fees are the responsibility of the Client. Some tours may be unsuitable for Clients due to age, mobility, pregnancy or physical or mental conditions. It is the Client’s responsibility to check prior to booking. Maritime World Expeditions may refuse to carry pregnant women over 24 weeks or Clients with certain mental or physical conditions. Maritime World Expeditions is not required to provide any special facilities unless it has been agreed to do so in writing. Maritime World Expeditions will do its best to meet Clients special requests including dietary, but such requests do not form part of the Contract and therefore the Maritime World Expeditions is not liable for failing to provide these requests.
CURRENCY
Maritime World Expeditions sells its tours in United States Dollars (USD).
BOOKING DEPOSIT
A non-refundable deposit should be sent to Maritime World Expeditions at the time of booking. Some adventures may require a higher deposit or full payment at the time of booking. If deposit is different from that outlined in this clause, Maritime World Expeditions will notify the Client of this requirement at the time of booking and detailed on the Payment Invoice.
FINAL PAYMENT AND ACCEPTANCE OF BOOKING
Final Payment: Acceptance of the Client’s booking shall be confirmed in writing by Maritime World Expeditions. Please refer to the confirmation invoice and/or confirmation email for details regarding final payment. Payment of the balance of the tour is 30 days. If full payment is not received by the due date, then rates and adventure space cannot be guaranteed and Maritime World Expeditions has a right to cancel your adventure and keep any and all Client deposits. If a booking is made 30 days or less before the departure date of the first service booked, then the full payment amount is payable at the time of application and booking; failure to remit the full amount shall deem the tour voidable by Maritime World Expeditions as it was not properly booked by the Client.
Client Details: In order for Maritime World Expeditions to confirm and guarantee the Client’s travel arrangements, the Client must provide all Client details with their final invoice payment as per the dates specified in the specific tour application. If the Client does not provide all details 30 days or more before departure, unless specified with a Maritime World Expeditions representative, a fee of $250 USD will be charged to the Client. In the event where client details have not been received by Maritime World Expeditions 30 days prior to the Client’s adventure departure, Maritime World Expeditions reserves the right to treat the adventure as cancelled and the participant acknowledges that their spot on the tour will be forfeited, and full penalties will apply. Client detail requirements may vary by tour.
Traveling with Children: The minimum age for Clients traveling on a tour is based on the tour chosen. An adult over the age of 21 must accompany every 2 children under the age of 18. All inquiries with respect to children are subject to review and approval by Maritime World Expeditions, which maintains and reserves the right to restrict the number of travelers under the age of 18 on adventures. If the adult accompanying the child is not the child’s parent, then a “Parental Consent Guardianship Form” must be signed by the parent or legal guardian and received by Maritime World Expeditions prior to departure.
Credit Card Charges: Maritime World Expeditions shall not be responsible for any charges applied to credit card transactions and shall not refund or return any fees by third parties as incurred during the transaction of the tour cost.
CANCELLATION / TERMINATION OF TOUR
Maritime World Expeditions reserves the right to cancel any adventure for any reason, but will not cancel an adventure less than 30 days before departure except for force majeure, for local permitting issues or any other reasonable concern. When a tour is cancelled by Maritime World Expeditions, the Client may choose between a full refund of all monies paid, or, if offered in the sole discretion and option of Maritime World Expeditions, any alternative tour offered by Maritime World Expeditions at no extra cost to the Client except for the balance required for the specific expedition, if the alternative tour is more expensive than the one the Client originally signed up for. Maritime World Expeditions is not responsible for any direct, incidental, consequential damages, expenses or losses that the Client may have incurred as a result of the booking including, but not limited to, visas, vaccinations, non-refundable flights or rail, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment and opportunity. If the alternative adventure chosen is of a lower value than that originally booked, then the Client is entitled to a refund of the price difference. If the Client is offered a refund but requests an alternative tour of a higher value than that originally booked, then the Client must pay the difference in price. Where a significant element of the adventure cannot be provided, Maritime World Expeditions will make suitable alternative arrangements for the continuation of the adventure. If it is not possible to provide a suitable alternative or the Client reasonably rejects any suitable alternatives, Maritime World Expeditions will provide the Client a refund of unused tour portions.
UNUSED SERVICES.
There will be no discounts or monies refunded for missed or unused services, including the Client’s voluntary or involuntary termination/departure from adventure, which includes but is not limited to sickness, death of a family member etc, late arrival on the adventure, or premature departure either voluntarily or involuntarily.
PRICES AND SURCHARGES.
No price increases will be made to a booking 30 days or less before departure. Maritime World Expeditions reserves the right to impose surcharges (price increases) up to 30 days before departure due to unfavorable changes in exchange rates, increases in air fares or other transportation/fuel costs, increases in local operator costs, taxes, or if government action should require us to do so. Maritime World Expeditions will absorb 15% of any such surcharge. If the surcharge/price increase is for more than 15% then the remainder will be charged. If any surcharge results in an increase of more than 30% of the adventure cost, excluding insurance premiums, the Client may cancel the booking within 14 days of notification of the surcharge and obtain a full refund of all monies paid to Maritime World Expeditions (excluding Adventure Cancellation Insurance Premiums and/or flights). All cancellation requests shall be received in writing via email with a reply from Maritime World Expeditions.
CHANGES.
Changes made by Maritime World Expeditions: While Maritime World Expeditions will endeavor to operate all tours as advertised, reasonable changes in the itinerary may be made where deemed necessary or advisable by Maritime World Expeditions. If Maritime World Expeditions makes a major change, Maritime World Expeditions will inform the Client as soon as reasonably possible if there is sufficient time before departure. When a major change is made the Client may choose between accepting the change, obtaining a full refund of all monies paid to Maritime World Expeditions (excluding Trip Cancellation Insurance Premiums and/or flights) or accepting any alternative tour offered by Maritime World Expeditions. The definition of a major change is deemed to be a change affecting at least one in three full adventure days of the itinerary. If the major change is due to force majeure or unforeseen circumstances no compensation is payable. Some changes to the itinerary may happen on adventure as a result of unforeseen circumstances or local situations. Any changes made to alter the itinerary as a result will be made with full authority of the Trip Leader and any direct or indirect cost incurred as a result will be the responsibility of the Client.
Transfer to another departure (by Client): A transfer from one adventure to another can only be made more than 90 days before departure date and only if approved in writing by Maritime World Expeditions. If such a request is accepted by Maritime World Expeditions, Maritime World Expeditions reserves the right to charge up to the deposit amount of the first booked adventure. Any request to transfer received less than 90 days before departure will not normally be accepted. In this case the Client must cancel the booking and then re-book on another adventure. The Client may only transfer the booking to a departure date in the current season and may not transfer the booking to future seasons. Any such transfers will be regarded as cancellations and cancellation fees will apply.
Transfer of name: If the Client is prevented from traveling on the adventure booked by circumstances such as those which would permit a claim on a standard cancellation insurance policy, the booking may be transferred to another person, provided they meet all the requirements relating to that adventure and have read, understood and agree to the Terms and Conditions of this contract. More than 90 days before departure, up to the deposit amount of the adventure will apply. Within 90 days name transfers are not permitted.
Amendments: Any amendments to a file within 90 days of a departure will depend on availability and will be on a request basis. Any extra costs incurred for making the change will be charged to the client’s final balance.
ACCEPTANCE OF RISK.
I understand traveling with Maritime World Expeditions may involve risks (and rewards) above and beyond those encountered on a more conventional holiday, and that I am undertaking an adventure trip with inherent dangers. I understand I am traveling to geographical areas where, among other things, the standard of accommodation, transport, safety, hygiene, cleanliness, medical facilities, telecommunications and infrastructure development may not be of the standard I am used to at home or would find on a conventional trip or holiday. I have read and understood the Maritime World Expeditions information literature and documents for this adventure I am undertaking and have provided details of any pre-existing medical conditions I may have to Maritime World Expeditions representatives. I accept these risks and obligations and I fully assume the risks of travel. I fully and forever release and discharge Maritime World Expeditions and all other related, affiliated, associated or otherwise connected corporations, partnerships, individuals and other entities and all of their respective officers, directors, employees, contractors, agents, successors and assigns (collectively, the “Releasees”) from any and all costs (including, without limitation, actual legal costs), claims, demands, actions, causes of action and liabilities whatsoever for any and all losses, damages, death or injuries to persons or loss of property, which may be sustained by me in connection with or in any way relating to this trip, due to any cause or reason whatsoever including, without limitation, the reckless, willful or negligent actions or omissions of the Releasees or any other person or persons. Optional Activities: I understand during my trip there may be opportunities to undertake activities, which do not form part of the itinerary. I understand Maritime World Expeditions makes no representations about the safety or quality of the activity, or the standard of the independent operator running it. I also understand Maritime World Expeditions is in no way responsible for my safety should I elect to enter into such optional activities. With full knowledge of the above, I may still elect to partake in the activity, and if I do so, I assume full responsibility for any risks involved, and the waiver and release of the Releasees set out in the foregoing paragraph shall apply to such optional activities.
AUTHORITY ON TOUR.
By booking with Maritime World Expeditions, the Client agrees to abide by the authority of the tour leader or Maritime World Expeditions representative. The Client must at all times strictly comply with the laws, customs, foreign exchange and drug regulations of all countries visited. If the Client is affected by any condition, medical or otherwise, that might affect other people’s enjoyment of the adventure, the Client must advise Maritime World Expeditions at the time of booking. Should the Client fail to comply with the above or commit any illegal act when on the adventure or, if in the opinion of the adventure leader, the Client’s behavior is causing or is likely to cause danger, distress or annoyance to others Maritime World Expeditions may terminate that Client’s travel arrangements without any liability on Maritime World Expeditions’ part and the Client will not be entitled to any refund for unused or missed services or costs incurred resulting from the termination of the travel arrangements.
TRAVEL DOCUMENTS.
The Client must be in possession of a valid passport required for entry, departure and travel through each destination point along the itinerary of the adventure, (passport must be valid 6 months past the return date), all visas, permits, and certificates including vaccination certificates, insurance policies required for the whole of the journey. The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the adventure and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by Maritime World Expeditions regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client, and Maritime World Expeditions is not responsible for any errors or omissions as to the information provided.
To expedite the issuing of Maritime World Expeditions travel documents please note that all adventure related travel documents such as vouchers, itineraries and invoices will be sent via email once full payment has been received by Maritime World Expeditions. Maritime World Expeditions reserves the right to impose a fee for those Clients who wish to receive paper documents.
FORCE MAJEURE.
Maritime World Expeditions shall not be liable in any way to the Client for death, bodily injury, illness, damage, delay or other loss or detriment to person or property, or financial costs both direct and indirect incurred, or for Maritime World Expeditions’ failure to commence, perform and/or complete any duty owed to the Client if such death, delay, bodily injury (including emotional distress or injury), illness, damage or other loss or detriment to person or property is caused by a Force Majeure Event. Force Majeure Event’s are defined as one whose occurrence was not reasonably foreseeable at the time of entering into this Contract and which is beyond a party’s reasonable control. Such events include but are not limited to, an Act of God, war or war like operations, terrorist activities or threat thereof, civil commotions, labor difficulties, whether or not Maritime World Expeditions is a party thereto, interference by authorities, political disturbance, howsoever and wheresoever any of the same may arise or be caused, riot, insurrection and government restraint, fire, extreme weather or any other cause whatsoever beyond the reasonable control of Maritime World Expeditions.
INSURANCE.
It is mandatory that all Clients obtain travel insurance with a minimum medical coverage of $200,000 USD while travelling with Maritime World Expeditions and this insurance must cover personal injury, medical expenses, repatriation expenses, and evacuation expenses. Clients must be able to provide proof of their insurance purchase and adequate coverage as per the required amounts above if requested by the Trip Leader. It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client. Maritime World Expeditions shall have no liability for loss, theft of or damage to baggage or personal effects. Personal belongings lost or stolen, are not subject to reimbursement by Maritime World Expeditions. Losses due to ordinary wear and tear or Force Majeure events are not reimbursable. Maritime World Expeditions does not accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by Maritime World Expeditions including, but not limited to, hotels, pensions, campsites, homestays, vessels, vehicles, or any other mode of transportation.